AI note takers compared: which tool writes usable minutes, and is it GDPR-compliant?

AI note takers: the short answer

An AI note taker records your meeting, turns the conversation into text and makes a summary with action points. For a meeting in Dutch, first check whether the tool really supports Dutch: Otter.ai, for example, does not. After that, two questions matter: does a bot join your meeting, and where do the recordings end up? On 29 October 2026 we went through the pricing and privacy pages of seven AI note takers in our comparison. This article is written for businesses in the Netherlands and Belgium.

The Dutch tools Notuly and Notizy and the German Jamie process your conversations within Europe and work without a bot. tl;dv also stores your data in the EU. Fathom and Fireflies.ai are American; Fathom stores all data in the United States. The GDPR (the European privacy law, called AVG in Dutch) applies to every recording: tell participants in advance that you are recording and why, and sign a data processing agreement with the supplier.

We did not test the tools ourselves with a recorded meeting. Everything below comes from the suppliers' websites and help pages. Further down you will find how to set up a test meeting yourself.

Seven AI note takers at a glance

We only list prices and limits that the supplier publishes itself, per user per month. For many tools the pricing page opens on annual billing; paying monthly then costs more.

The American tools charge in dollars, and only Notuly and Notizy say whether their prices include or exclude VAT. You can compare all tools in the AI note taker category.

With or without a bot

A bot is an extra participant that the note taker adds to your Teams, Zoom or Google Meet meeting. Everyone can then see that the meeting is being recorded. That is clear, but not everyone likes it, and according to tl;dv Google Meet no longer admits such bots by default.

Without a bot, an app on your laptop or phone records the sound. That also works for a conversation at the table. The downside: the other participants do not automatically see that you are recording. So you have to tell them yourself. That applies to every way of recording.

May you record a meeting? The GDPR in five questions

A recording of a meeting contains personal data: voices, names and what people say. The GDPR applies throughout the European Union. In the Netherlands it is supervised by the Autoriteit Persoonsgegevens (AP), the Dutch data protection authority; other countries have their own supervisory authority.

• Do you have to tell participants that you are recording? Yes, in advance and with the purpose. On employers recording conversations, the AP writes that it is not enough to inform employees once when they join, and that the person on the other side must also know in advance that the conversation is being recorded. Secret recording is almost never allowed (AP on monitoring staff).
• Do you need consent? You need a legal basis, and consent is one of them. If you ask for consent, it must be freely given. For a conversation with a job applicant or a customer that works differently than for a team meeting. Record why you are recording and how long you keep the recording.
• Do you need a data processing agreement? Yes. The supplier processes the conversations on your behalf, and Article 28 of the GDPR then requires an agreement. Check whether it comes with your plan: with Notuly from Team, with Jamie the pricing page lists it under Enterprise, and Fathom signs one on request.
• May your data go to the United States? It may, if the transfer is arranged. Fathom stores everything in the US and, according to its data processing agreement, falls under the EU-U.S. Data Privacy Framework, an arrangement between the EU and the US. If you want to keep your data in Europe, choose a tool that promises that itself, such as Notuly, Notizy, Jamie or tl;dv.
• Is it about health or other sensitive matters? Stricter rules apply to a conversation with a patient or about someone's health. Notizy mentions the Dutch healthcare standard NEN 7510, and for meetings in healthcare our comparison lists Zorgvergadering.

Also agree on what the AI may do with your data. Notuly, Jamie, tl;dv and Fireflies.ai say they do not use customer conversations to train AI. Fathom says its AI suppliers are contractually not allowed to.

How to test an AI note taker yourself

The free versions are enough for a trial. With two or three colleagues, record a fifteen-minute meeting in each tool you are considering, and pay attention to these points:

• Speakers: let people talk over each other and check whether the minutes say who said what.
• Names and amounts: mention a customer name, a product name, an amount and a date. These go wrong most often.
• Action points: agree on three tasks with an owner and a deadline, and check whether all three appear in the summary.
• English in between: many Dutch meetings use English words. Check whether the tool can handle that.
• A conversation at the table: also record a conversation with a phone in the middle of the table, if you want to take minutes of those meetings too.

Then compare the minutes with what was actually said. A summary that reads well but gets an amount wrong will cost you more time later than taking the minutes yourself.

Which AI note taker suits which business?

• Small team with meetings in Dutch: Notuly has a free version and an inexpensive Pro plan, with servers in Amsterdam and no bot.
• Healthcare, education or government: Notizy is made for those sectors and mentions NEN 7510. For meetings in healthcare there is also Zorgvergadering.
• Many online meetings, also in English: Jamie and tl;dv work with Teams, Zoom and Google Meet and store your data in Europe.
• Sales team with a CRM: Fathom and Fireflies.ai connect with sales software, but your data goes to an American company. Arrange the data processing agreement in advance.
• Mostly conversations in Dutch: skip Otter.ai, because it does not support Dutch.

Frequently asked questions about AI note takers

What is the best free AI note taker?

That depends on how much you meet. On 29 October 2026, Notuly offered 3 conversations a month of up to 60 minutes, Jamie 10 AI notes a month for meetings of up to 30 minutes, and Fathom unlimited recording and transcription. With tl;dv you get AI notes for the first 10 meetings of your account, and none after that.

Does AI note-taking work well in Dutch?

That differs per tool. Notuly and Notizy are Dutch services, Jamie, tl;dv and Fathom list Dutch among their languages, and Otter.ai does not support Dutch. Test it yourself with a trial meeting with several speakers, names and amounts.

Do I have to say that I am recording a meeting?

Yes. Tell participants in advance that you are recording and why, even if there is no bot in view. According to the Autoriteit Persoonsgegevens, the Dutch data protection authority, secret recording is almost never allowed.

Which AI note taker stores data in the Netherlands?

Notuly says its servers are in Amsterdam and that the audio is deleted within a minute of processing. Notizy, Jamie and tl;dv process or store your data in Europe. Fathom stores everything in the United States.